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Event Planning

In addition to boasting a deep roster of industry-expert speakers who can bring a wide variety of expertise to your next event, EGIA also offers most comprehensive event planning services. We can simply provide the event platform, registration and scheduling, or you can opt for turnkey services – including full marketing campaigns, technical support during the event, a moderator and much more. View available packages below, or create your own custom package based on your organization’s specific needs.

Select from one of the packages below, or create your own custom package based on your organization’s specific needs.

Turnkey
Package
Starting at
$8,000
With this package Event Services will provide the following:
  • Use of Zoom Meeting or Webinar
  • Scheduling Event on Zoom
  • Branded Registration Page
  • Up to 5 Event Planning Calls
  • Weekly Registration Reporting
  • Full Scope Marketing Coordination and Materials to Include:
    • • HTML Marketing Emails (up to 3)
    • • Zoom Reminder Emails (1-Week, 1-Day and 1-Hour before event start date)
    • • Post-Event Email
    • • Marketing Flyer
    • • Social Media Graphics (1 per platform)
  • Practice Sessions (Up to 3)
  • Technical Support During Event
  • Event Moderator
  • Support Running Polls, Monitoring Chat Box & Q&A Functionality
  • Speaker Coordination & Invoicing
  • Attendee Reporting
  • Attendee Survey
  • Recording of Event
Basic
Package
Starting at
$3,000
With this package Event Services will provide the following:
  • Use of Zoom Meeting or Webinar
  • Scheduling Event on Zoom
  • Branded Zoom Registration Page
  • Weekly Registration Reporting
  • Zoom Reminder Emails (1-Week, 1-Day and 1-Hour before event start date)
  • Marketing Flyer
  • Technical Support During Event
  • Event Moderator
  • Support Running Polls, Monitoring Chat Box & Q&A Functionality
  • Attendee Reporting
  • Recording of Event
Turnkey
Package
Starting at
$15,000
With this package Event Services will provide the following:
  • Branded Registration Page
  • Weekly Registration Reporting
  • Dedicated Event Services Representative
  • Up to 10 Event Planning Calls
  • RFP Submission to Preferred Venues
  • Venue Selection and Negotiation
  • Full Scope Marketing Coordination and Materials to Include:
    • • HTML Marketing Emails (Up to 3)
    • • Reminder Emails (Up to 3)
    • • Post-Event Email
    • • Marketing Flyer
    • • Social Media Graphics (1 per platform)
  • F&B, AV & Meeting Room Set-Up Coordination with Venue
  • Confirmation Calls
  • Venue Payment Coordination
  • Speaker Coordination & Invoicing
  • Attendee Survey (Inclusive of shipping)
Registration & Marketing
Package
Starting at
$3,500
With this package Event Services will provide the following:
  • Branded Registration Page
  • Weekly Registration Reporting
  • Dedicated Event Services Representative
  • Preliminary Event Overview Call
  • Marketing Toolkit that will Include:
    • • HTML Marketing Emails (up to 3)
    • • Reminder Email
    • • Post-Event Email
    • • Marketing Flyer
    • • Social Media Graphics (1 per platform)
Registration
Package
Starting at
$1,500
With this package Event Services will provide the following:
  • Registration Page
  • Weekly Registration Reporting

These packages can be customized. Additional work outside of this scope will be billed at $120/hour per staff. There is a 2-hour minimum on additional services. If travel is required, an initial travel expense fee of $2,000 will be applied. Each additional day of travel will incur a $500 fee.